Connect QuickBooks Online read-only, keep each job’s cost budget in one place, and hand your bank or surety a package you can defend — over/under-billing, backlog, working capital.
| Job | Contract | % Compl. | Earned | Billed | Over / (Under) |
|---|---|---|---|---|---|
| Riverside Medical — TI build-out | 1,240,000 | 69.9% | 866,676 | 905,000 | 38,324 |
| Hilltop Elementary — Phase 2 | 2,860,000 | 44.8% | 1,281,110 | 1,168,500 | (112,610) |
| Cedar Point Shops — shell | 512,400 | 31.2% | 159,869 | 145,000 | (14,869) |
| Bayline Warehouse — addition | 918,000 | — | — | 890,000 | Over budget — review |
The WIP schedule is the spine — the package around it is what wins the bond. Illustrative figures throughout.
Working capital and ratios read the way a surety reads them.
Current ratio thin — watch before the renewal.
Monthly snapshots kept automatically — the history Excel never keeps.
10.0% → 8.1% — explain it before the surety asks.
Under-billings itemized as an invoice-now list, per job.
Over-billed exposure $38,324 — flagged, don’t spend it twice.
A branded, CPA-grade export — in one click.
Your whole construction book — and what each client needs.
+ 9 more — sorted by what needs attention.
The full bank package, auto-built beside the WIP.
Rebuilt on every sync — never stale.
How the WIP schedule gets produced today, and what that typically runs.
| Alternative | WIP schedule | Typical cost | Trade-off |
|---|---|---|---|
| The CPA’s Excel template | By hand | Free | Manual upkeep, no month-to-month history — easy to break without noticing. |
| QuickBooks OnlinePlus / Advanced | None built in | ≈$115–275/mo | The books are there — the WIP schedule isn’t, at these tiers. |
| Job-costing & PM platforms | Included | ≈$330–1,100/mo per contractor company | Capable suites, licensed per company — more platform than the WIP task needs. |
| Construction ERPs & AI platforms | Included | ≈$8k+/yr per company | Built and priced for larger organizations. |
| WIPwise | The whole surety package | Selected pilots: free · waitlist: early-access discount | Just the WIP + surety layer, read-only. Launch pricing per contractor managed — never per platform. |
Typical published or independently estimated market rates, mid-2026 — categories, not endorsements.
A work-in-process schedule lists every open construction job’s contract value, costs to date, percent complete, earned revenue, billings, and over/under-billing. Banks and bonding companies ask for it monthly or quarterly to judge how a contractor is performing on open work.
Not at the small-business tiers most contractors use — the job data is in the books, but the schedule itself has to be assembled elsewhere. WIPwise reads that data and builds the schedule automatically.
Yes — the free WIP calculator at wipwise.com/wip-calculator turns four figures (contract value, cost to date, estimated cost at completion, billed to date) into percent complete, earned revenue, over/under-billing, cost to complete, backlog, and estimated gross margin. It handles loss jobs and stale estimates correctly, runs entirely on your device, and needs no signup or QuickBooks connection.
Cost-to-cost, the method sureties expect: costs incurred to date divided by estimated total cost, with earned revenue as contract value times percent complete. Output columns are validated against the SBA Form 994F standard, and every figure is computed by deterministic, audited code — not AI.
The connection is read-only. WIPwise can never write to, post to, or change your books — it only reads the data needed to build the reporting package.
Outsourced bookkeepers, accounting and CFO firms that maintain WIP for construction clients, and in-house controllers or owners at contractors on QuickBooks Online, in the US and Canada. One account manages any number of contractor companies.
Pricing is per contractor company managed — never per platform or per seat. A small group of pilot firms selected from the waitlist runs the pilot free and locks a founding rate; everyone else on the waitlist gets an early-access discount at launch.